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To insure high quality for BESIII papers, analyses must undergo a careful review process. Authors should understand that the process is designed to improve upon the analysis and to produce a result that is worthy of publication in an international physics journal.


The Steps to Publication:

Following is a brief description of the necessary steps. For more detail, see the publication policy . Note: at each step, authors should answer all questions raised using HyperNews and update the body of the memo to incorporate clarifications, suggested improvements, and any changes to the analysis.

  1. Present the results of your analysis at a Physics Working Group (PWG) meeting. Use the comments received to improve the analysis.

  2. Prepare a detailed analysis memo and upload it to BESIII DocDB. (See Memo Preparation.)

  3. When PWG convenors are satisfied with the memo, present the results at a Physics/Software meeting, Physics and Software Workshop, or at a BESIII collaboration meeting.

  4. The PWG convenors and Physics Coordinator will judge whether the analysis is ready to enter the referee process, and the Physics Coordinator will appoint a Referee Committee (RC).

  5. RC will review analysis and raise more questions. Authors should respond promptly.

  6. When referees are satisfied with the analysis and memo, prepare a draft paper. (See Paper Draft)

  7. Referees will report to the PWG convenors and Analysis Coordinator when they are satisfied with the analysis and draft. Analysis Coordinator will call for Collaboration Wide Review (CWR) of the paper. RC will review answers to questions and any modifications to the draft. Final paper will undergo a three day review by the collaboration.

  8. After CWR, Physics Analysis Coordinators will ask Spokespersons for their approval to submit the paper.

  9. Spokespersons may raise more questions.

  10. After their approval, the paper draft may be submitted to the journal and to the arXiv.

  11. When journal referee comments are received, they should be posted on HyperNews. Authors will prepare reply and update the paper if necessary. The reply should be posted in HyperNews, and modified draft should be posted in DocDB. After these have been approved by RC, PWG convenors, and Physics Coordinator, the response and paper will again be posted for a review by the collaboration for three days. Spokespersons must approve resubmission.

  12. If and when paper is accepted by the journal, authors should submit updated draft to arXiv.

  13. Authors should supply figures and any supplementary figures to Physics Coordinator to place on BESIII publication page.

Preliminary Results:


Memo Preparation:

Download the Memo Preparation Files :  Files

Every analysis to be considered for publication must have a detailed memo prepared in English and available to all BESIII members via DocDB. Describe clearly what was done and supply supporting numbers and plots. It should include information about the data set(s) used, software versions, selection criteria with justifications, relevant plots including data/Monte Carlo comparisons, numerical results , and interpretation. This document should be sufficiently detailed so that other BES III members could reproduce the analysis and results.


Paper Draft:

The paper draft should be carefully prepared. Although writing in English may be difficult, this is not an excuse to write a poorly organized, sloppy paper. Applying final English polishing is not terribly difficult if the paper has been adequately prepared.


Examples:


Last modified: Oct. 24, 2016

Prof. Fred Harris / fah AT phys.hawaii.edu